Records Unit

Responsibilities

The City of Cañon City Police Department Records Division maintains all police department records, with the exception of personnel records. 

The Records Department is open Monday thru Thursday from 8:30 am – 4:30 pm and on Fridays by Appointments Only Preferred. Forms are available online or in the entryway of the Police Department. Please call (719) 276-5600 option 1 or email us at records@canoncity.org for questions or to schedule an appointment. 

*We do advise to make an appointment due to the volume of community members we serve and to maintain privacy for all, however, walk-ins are welcome Mon-Thurs.

Mission

It is the mission of the Records Department to ensure accuracy in providing a variety of different documents and reports to the public. We strive to achieve the highest standards of the organization so that records can be made available for inspection and copying.

Costs of Services (Check or Cash Only)

Please see the Canon City Records Unit Schedule of Fees here.

Office Procedure for Handling of Records Requests 

  • The Canon City Records Unit will only accept requests made in writing with the Records Request Form filled out, sent via email or in person at the CCPD.

  • The Department will not accept records requests made over the phone or social media.

  • If there are questions pertaining to records request please call our office at 719-276-5600 option 1 during business hours.

  • When responding to a request for records under CCJRA, the department will make every effort to respond within 3 business days following the receipt of the request to verify the request and payment information. The department may need to clarify the request to ensure the request is fulfilled in a timely manner.

  • CORA requests for Criminal Justice Records will be treated as requests made under CCJRA. As such, not all records may be available for release or may have information redacted prior to release.

Abandoned Requests

  • If Canon City Records Unit makes reasonable attempts to contact the requestor to clarify the request or discuss the scope of the request, and the requestor does not respond within ten business days the department will close the request and require the submission of a new records request be filled out.

  • Once the request is complete the records are to be picked up within 30 days of notification or a new request for records will need to be submitted.

Dog Licenses

The Records Unit handles the request to license dogs within city limits in accordance with Municipal Code Sec. 6.08.040, 6.08.050

  • If submitting a form online, once received the Records Unit will contact the owner to schedule a time to come in to pay and pick up the dog license

  • When picking up a dog license please be sure to bring a copy of the current rabies certificate with the tag number

Fingerprinting

Our department is only able to do court-ordered/criminal fingerprinting. Identification is required.

If you are needing prints for any other purpose please visit coloradofingerprinting.com to register and find a location nearby

Sex Offender Registrations

Please be sure to bring valid government-issued photo identification, as well as all required paperwork

VIN Inspections 

  • The vehicle/trailer must be present and have a title or registration.

  • If you are in need of a Certified VIN Inspection please call so we can have you complete the required paperwork. An Officer will contact you to schedule an appointment

Bike Licenses 

Bike Licenses are available upon request. If submitting a form online, once received the Records Unit will contact the requestor to schedule a time to come in to the department to pay and pick up the license

Paper Forms (PDF)